The CSU said the public could see these. We’re asking.

To the Records Access Officer, California State University, Office of the Chancellor: Under the California Public Records Act (Gov. Code § 7920.000 et seq.), I request copies of the following records: 1. Human Resources Letter 2018-04, issued March 27, 2018, with any attachments, templates, or guidance, and any later revision, supplement, or superseding policy. 2. The written justifications prepared under HR Letter 2018-04 for new Management Personnel Plan (MPP) positions in the Office of the Chancellor, from January 1, 2023, to the date of your search. 3. Records of monitoring for compliance with HR Letter 2018-04, by the Office of the Chancellor at its own divisions or at any campus, from March 27, 2018, to the date of your search. This includes completed monitoring templates, review reports, and summaries, including any review by Audit and Advisory Services. 4. Communications from the Office of the Chancellor to campuses that remind them of, or give guidance on, HR Letter 2018-04, from March 27, 2018, to the date of your search. 5. Existing reports or data from the CSU’s human resources systems that list MPP positions newly established in the Office of the Chancellor and at each campus from January 1, 2023, to the date of your search, showing position title, department, campus, and date established. In June 2018, the Office of the Chancellor reported to the California State Auditor that HR Letter 2018-04 requires written justifications for both the purpose and specific number of proposed additional management positions, specifies a minimum three-year record retention period, and directs that the justifications be made publicly available to stakeholders when requested (State Auditor Report 2016-122, Recommendation 1). Please provide electronic copies in their native format where available (Gov. Code § 7922.570), sent by email. Rolling production is welcome: please release records as they are located rather than waiting for every item. If any record or portion is withheld, please identify the specific exemption that applies to it and release all reasonably segregable portions. I am not seeking the names or personal information of individual employees; those may be redacted. If any item needs clarification or narrowing, I welcome a call or email to work it out (Gov. Code § 7922.600). Please provide your determination within 10 days of receipt (Gov. Code § 7922.535). If fees will exceed $25, please tell me before incurring them. I make this request as a private individual. Thank you, [NAME] [PERSONAL EMAIL] · [PHONE]

To the Public Records Office, California State University, Dominguez Hills (Division of Administration and Finance): Under the California Public Records Act (Gov. Code § 7920.000 et seq.), I request copies of the following records: 1. Any CSUDH policy, procedure, form, or template used to implement Office of the Chancellor Human Resources Letter 2018-04, which requires written justifications for new management positions. 2. The written justifications prepared under HR Letter 2018-04 for new Management Personnel Plan (MPP) positions at CSUDH, from January 1, 2023, to the date of your search. 3. Records of any sample testing, monitoring, or review of CSUDH’s compliance with HR Letter 2018-04, by CSUDH or by the Office of the Chancellor, from March 27, 2018, to the date of your search. 4. Existing reports or data from CSUDH’s human resources systems that list MPP positions newly established at CSUDH from January 1, 2023, to the date of your search, showing position title, department, and date established. In June 2018, the Office of the Chancellor reported to the California State Auditor that HR Letter 2018-04 requires written justifications for both the purpose and specific number of proposed additional management positions, specifies a minimum three-year record retention period, and directs that the justifications be made publicly available to stakeholders when requested (State Auditor Report 2016-122, Recommendation 1). Please provide electronic copies in their native format where available (Gov. Code § 7922.570), sent by email. Rolling production is welcome: please release records as they are located rather than waiting for every item. If any record or portion is withheld, please identify the specific exemption that applies to it and release all reasonably segregable portions. I am not seeking the names or personal information of individual employees; those may be redacted. If any item needs clarification or narrowing, I welcome a call or email to work it out (Gov. Code § 7922.600). Please provide your determination within 10 days of receipt (Gov. Code § 7922.535). If fees will exceed $25, please tell me before incurring them. I make this request as a private individual. Thank you, [NAME] [PERSONAL EMAIL] · [PHONE]

Subject: Follow-up: California Public Records Act request dated [DATE SENT] On [DATE SENT] I submitted a Public Records Act request for records related to HR Letter 2018-04 (copy below). Under Gov. Code § 7922.535, a determination was due within 10 days of receipt, by [DUE DATE]. I have not yet received one. Please send your determination and an estimated date for producing the records. If you need to narrow or clarify the request, I am glad to discuss it. Thank you, [NAME]

Subject: Re: California Public Records Act request dated [DATE SENT] Thank you for your response stating that no records responsive to item [NUMBER] were located. HR Letter 2018-04, as the Office of the Chancellor described it to the State Auditor in June 2018, requires written justifications for new management positions and a minimum three-year retention period. To understand the result, could you please tell me: 1. Which offices or custodians were searched, and what search terms or systems were used; 2. Whether justifications were prepared but not retained, and if so, the retention schedule that applied; and 3. Whether HR Letter 2018-04 has been revised or superseded, and if so, by what policy. I would also accept any summary, log, or tracking record that shows how many justifications were prepared. Thank you, [NAME]